Host Information (FAQs)
How much does it cost to host an Enrichment Workshop?
The host institution is responsible for all costs associated
with the Enrichment Workshop. To cover these costs, some hosts have charged the
participants a registration fee and others have obtained sponsors. To help with
your fundraising efforts, workshop instructors may be available to speak to a
group immediately before or after the workshop.
What are the instructor(s) expenses?
Instructors donate their time for workshops held in
developing countries. However their expenses (travel, housing, meals) are the
responsibility of the host institution. Expenses will differ with each
workshop. Below is a list of expenses to consider when planning a workshop
* Transportation. Transportation to the area (for out-of-town participants) and
between venues (e.g. to/from lecture area and host institution).
* Food. Participants' meals
may or may not be included. However, in most venues, we have found it helpful
to provide lunch and coffee/tea breaks.
* Lodging. If participants
are arriving from out of town, the host should either provide them with lodging
* Venue and Materials. The
host is responsible for providing appropriate sites and equipment for each
component of the workshop. If practical materials are needed, the host must
supply them as well.
* Miscellaneous. Other
expenses we have encountered in the past are translation and photocopying.
How long is the Enrichment Workshop?
Each workshop is tailored to the host institution's needs.
The shortest workshop to date has been 4 hours and the longest 4.5 days.
Obviously, the longer the workshop, the more material we can cover and practicals we can schedule.
What time of day does the workshop meet?
This is determined by the host
institution. Considerations include staff working
hours and local customs. Often we offer optional discussions and/or video
viewing at night in addition to a full day's schedule.
How many participants can attend the workshop?
This is determined by the host
institution. We have conducted workshops with as
few as 20 and as many as 75 participants. Of course, practicals
become more difficult as the size of the group increases. For larger workshops,
we may divide the group into 2 or more sections for practicals.
Based on duration, curriculum, and practicals (type
and number), we suggest 1 instructor for every 12-25 participants. For
workshops including participants from multiple institutions, we recommend that
at least 2 participants from each institution attend.
If we host a workshop, can we send different staff on different
days to ensure that all who want to attend may?
This is discouraged because, with very few exceptions, each
day's curriculum is designed to build on previous material. However,
compromises may be found. For example, after the workshop is finished, the
instructor could present a lecture to a larger audience, reviewing the
workshop's content and activities.
Who determines the workshop content and activities?
The workshop instructor(s), having conferred with the host
representative, will determine the content and activities based on need,
duration, attendee experience, etc.
How are the instructors selected for each workshop?
The Shape of Enrichment has several approved workshop
instructors, each with his or her own specialty. Our instructors are scattered
around the globe, in the USA, Brazil, and Australia. Once the content and
schedule of the workshop are determined, our Workshop Coordinator will assign the
instructor(s) based on their availability and specialty.
How do we schedule an Enrichment Workshop?
Those interested in scheduling an Enrichment Workshop should
contact the Workshop Coordinator as soon as possible. Because most of our
instructors are working professionals, we recommend that prospective hosts have
flexibility in scheduling the workshop. Dates will be determined by host and
For more information, contact the Workshop Coordinator, Valerie Hare.